Administration Assistant

Administration Assistant to Group Operations Manger

Job Description:

We are looking for an Admin Assistant for our Group Operations Manager to look after all the general admin tasks to assist the smooth running of the Bridges HQ department and for the other group companies as managed by our Group MD.  This will involve assisting with matters concerning commercial leases, purchases, re-mortgages of both commercial and residential properties.  For example, collating information as needed by lawyers, lenders etc., completing forms and paperwork, arranging signatures and ensuring paperwork is returned in good time having regard for any deadline.  You will also be carrying out tasks to ensure the finance department have the information they need such as mortgage statements linked to our Group MD’s property portfolio.

The Bridges HQ team are responsible for all operational functions and HR matters for the Bridges group.  It is a busy department and tasks will vary from managing boardroom bookings to helping organise social events to producing spreadsheets to creating a new filing system to researching an idea or proposal and many other things in between.  The role will be to organise and take responsibility for all the administrative tasks and functions as needed.

Job Role:

  •  Document management – scanning, saving, managing Sharepoint filing system etc.
  • Completing forms and paperwork – collating information, organising signatures, covering letters, emailing or posting back.
  • Note/minute taking.
  • Sending emails and written communications.
  • Organising meetings and diary management.
  • Obtaining quotes for products or services.
  • Writing up reports from notes.
  • Producing standard documents and maintaining a template system for those documents.
  • Reconcile a system for checking and monitoring key dates or events that need to be tracked or flagged.
  • Keeping the office and boardroom etc. tidy.
  • Stationery and supplies orders.
  • Helping to organise parties, quarterly and annual awards functions.
  • General admin and generally assisting the team where needed.
  • Making drinks for guests and meeting.

Skills:

  • IT literate and experience of Word, Excel, Teams, Sharepoint and similar, etc.
  • Confident with creating and maintaining spreadsheets.
  • Competent maths ability.
  • Personable and outgoing. Good verbal skills.
  • Competent writing skills.
  • Excellent Admin skills.
  • Able to update and maintain portfolio.
  • Hard working and driven.

Who you are:

You will be energetic, confident, will work well under pressure and happy to use your own initiative.  You will enjoy a fast pace, varied role and thrive in an environment with strong personalities.  You will need to be organised and methodical in your approach.  You will have some experience in an admin role and comfortable being the go-to person for those less glamourous everyday tasks such as electronic filing, note taking, booking appointments etc.  You will also have a desire to challenge yourself and a willingness to take on tasks that may be outside of your comfort zone.  You will have common sense, pragmatism and a can-do attitude, along with a good sense of humour.

It would be beneficial if you have a full driving licence, your own car and are happy to drive to any of our Surrey/Hampshire locations if needed but you will be predominantly based in our Aldershot Head Office.

Salary:

Dependent Upon Experience

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